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The Chemeketa Creed
[1.0 Preamble] [2.0 Code of Behavior] [3.0 Student Rights]

Student Rights and Responsibilities
[1.0 Preamble] [2.0 Code of Behavior] [3.0 Student Rights] [4.0 Conflict Resolution]
[5.0 Student Discipline] [6.0 College Appeals Process] [7.0 Definitions]

Student Records Policy and Guidelines
[Locations and Student Record Designees] [Directory Information] [Use of Social Security Number]
[Permanent Records] [Release of Student Record Information-General]
[Release of Student Record Information-Specific] [Change of Student Record]
[Violent Crime Disciplinary Proceeding Results] [Professional Evaluations and References]
[Publication of Policy and Procedures] [Discrimination and Harassment Complaints]
[For emergency situations or where personal safety is in danger]

The Chemeketa Creed*



1.0 Preamble
Chemeketa Community College provides an environment that celebrates the freedom to learn and the freedom to teach. In that celebration of teaching and learning it is appropriate that individuals and groups be viewed with regard to their potential to contribute within the learning environment. Each has dignity and value.

2.0 Code of Behavior
As a community of people seeking education, Chemeketa students are dedicated to improving personally and academically. Choosing to join the college community obligates each member to a code of behavior.

Chemeketa students will:
2.1 Practice personal and educational integrity.
2.2 Maintain standards of academic performance and contribute to the safe, cooperative and respectful learning environment throughout the college.
2.3 Discourage bigotry and respect the diversity and dignity of all persons.
2.4 Respect the rights and property of all persons.
2.5 Bear the ultimate responsibility for the effects of their decisions and behavior.

3.0 Student Rights
Each student in the college community has certain rights that accompany his/her responsibilities. Those rights are to be protected by both students and staff regardless of an individual's race, sex, religion, color, creed, disability, sexual orientation, political affiliation, national origin, ancestry or age.

The college will:
3.1 Provide access to education and campus facilities.
3.2 Assure the protection of confidential student records and information.
3.3 Provide opportunities for association and preserve freedom of expression.

*A system of beliefs and principles from the Student Rights and Responsibilities document.

Student Rights and Responsibilities



1.0 Preamble
Chemeketa Community College provides an environment that celebrates the freedom to learn and the freedom to teach. In that celebration of teaching and learning it is appropriate that individuals and groups be viewed with regard to their potential to contribute within the learning environment. Each has dignity and value.



2.0 Code of Behavior
As a community of people seeking education, Chemeketa students are dedicated to improving personally and academically. Choosing to join the college community obligates each member to a code of behavior.

Chemeketa students will:
2.1 Practice personal and educational integrity.
2.1.1 Students shall practice academic honesty by not cheating, plagiarizing, or misrepresenting their coursework in any way.
2.1.2 Students shall not misuse college documents, library or computer resources, student records, or identification cards.
2.2 Maintain standards of academic performance and contribute to the safe, cooperative and respectful learning environment throughout the college.
2.2.1 Students shall participate in classroom assignments and discussions and attend classes regularly.
2.2.2 Students shall not disrupt the teaching/learning process.
2.3 Discourage bigotry and respect the diversity and dignity of all persons.
2.3.1 Students shall not participate in physical or verbal abuse of any individual.
2.3.2 Students are encouraged to demonstrate respect for all persons.
2.4 Respect the rights and property of all persons.
2.4.1 Students shall do nothing to impede another's right to move about freely, express his/herself or enjoy privacy.
2.4.2 Students shall not destroy, deface or misuse property belonging to an individual or the college.
2.5 Bear the ultimate responsibility for the effects of their decisions and behavior.
2.5.1 Students have an ethical obligation to confront, challenge or report destructive or abusive behavior.
2.5.2 Students shall not abuse alcohol or other drugs.
2.5.3 Students shall abide by federal, state, and local laws.



3.0 Student Rights
Each student in the college community has certain rights that accompany his/her responsibilities. Those rights are to be protected by both students and staff regardless of an individual's race, sex, religion, color, creed, disability, sexual orientation, political affiliation, national origin, ancestry or age.

The college will:
3.1 Provide access to education and campus facilities.
3.1.1 The college shall be open to applicants who are qualified according to current admission requirements within the limits of its resources and facilities.
3.1.2 Students have the right to be informed about class requirements and college policy and procedures. Students' access to education shall not be inhibited by prejudiced or capricious academic evaluation.
3.1.3 Students have the right to participate in evaluations of programs, course content and educational objectives.
3.1.4 If a student is charged with a violation of law not related to his/her activities on campus, the matter shall be of no disciplinary concern to the college, unless the student is incarcerated and cannot comply with educational requirements. (See Student Records Policy and Guidelines.)
3.1.5 Students, official clubs and organizations may use available college facilities according to college policy and procedures.
3.2 Assure the protection of confidential student records and information.
3.2.1 Student records and information are protected and governed by federal and state laws and the college's Student Records Policy and Guidelines.
3.2.2 Information about student views, beliefs, private activities and political associations which is acquired or learned by college employees in the course of work is to be treated with professional judgment and confidentiality.
3.2.3 Professional evaluations and references about the ability and character of students may be provided under appropriate circumstances.
3.3 Provide opportunities for association and preserve freedom of expression.
3.3.1 Policy and procedures governing clubs and organizations shall be established by the college and the ASCCC Student Senate.
3.3.2 Students may express their views on college policy or matters of general interest, and may support causes by any orderly means that does not disrupt the operation of the college.
3.3.3 In the classroom, students may take exception to the information and may reserve judgment about matters of opinion, but they are responsible for learning the content of the course.
3.3.4 Chemeketa Community College, as publisher, bears in conjunction with the staff of student publications, the responsibility for the content of the publications. The publications shall adhere to all applicable Oregon statutes, such as those regarding mass communications.
3.3.5 The student newspaper shall be governed by the Student Newspaper "Guidelines" and shall follow the Canons of Journalism of the American Society of Newspaper Editors.
3.3.6 Student publications shall state that the opinions expressed are not necessarily those of the college or student body.



4.0 Conflict Resolution
4.1 When there is a difference of opinion, values or treatment, members of the Chemeketa community are encouraged to seek resolution directly with the individual with whom the conflict exists or his/her supervisor. When the conflict is with a service area of the college, resolution should be sought first in that area or with its supervisor. If the issue involves alleged discrimination such as sexual harassment, the college's Affirmative Action Officer should be contacted.
4.2 When resolution cannot be reached by talking to the individual (or when contact with the individual would not be appropriate) the Dean of Student Development and Learning Resources should be contacted. The Dean of Student Development and Learning Resources has multiple informal processes to assist the student to resolve the conflict. Unbiased investigation will be used in the informal processes in attempt to resolve issues. Examples include but are not limited to:
4.2.1 Referral to supervisors or appropriate staff to achieve resolution.
4.2.2 Referral to the college ombudsperson. The ombudsperson serves as a resource to resolve disputes on an informal basis. The ombudsperson may find mediators who will work with the referred parties to achieve resolution.
4.2.3 Referral to a fact-finding committee, especially designed to achieve resolution. The committee will be composed of members who are approved by both sides of the issue.
4.2.4 The Dean of Student Development and Learning Resources may conduct an investigation of the situation to achieve resolution.
4.3 If the processes above do not result in an agreement by both parties, the student may follow the College Appeals Process (Section 6.0) by contacting the Dean of Student Development and Learning Resources.



5.0 Student Discipline
5.1 If a college staff member believes a student has violated the Student Rights and Responsibilities document, the person or persons involved shall attempt to resolve the issue by personal contact, if possible.
5.1.1 Informal conflict resolution processes (Section 4.2) are encouraged for resolution of possible violations of the Student Rights and Responsibilities document. The Dean of Student Development and Learning Resources should be contacted for assistance.
5.1.2 Disciplinary action may be imposed upon a student by college staff for misconduct or for violation of law and/or college rules and policies.
5.1.3 Types of disciplinary action which may be imposed and authorization for such action are:
  1. Temporary Exclusion is the removal of a student from a class or service area, not to exceed one class session, one day, or removal from a college-sponsored function for the duration of the function. Any staff member of the college may impose temporary exclusion, only when the presence of the student poses a danger to students, other persons, college property or a threat of disrupting the educational process. (See College Policy 4220.) A written report of the circum-stances requiring this action shall be submitted to the appropriate director or dean within one working day following the incident with specific directions or expectations and consequences for non-compliance.
  2. Disciplinary Probation is a written warning to a student which may include interim exclusion. Interim exclusion may not exceed five days. The appropriate director may impose disciplinary probation.
  3. Suspension is the exclusion of a student from classes in a program or service area, and college-sponsored functions for a specified period of time as set forth in the notice of suspension. The appropriate dean may impose suspension from classes in a program, from a service area, or from college-sponsored functions. Suspension may not exceed one term.
  4. Expulsion is the permanent separation of a student from a program or service area or conditional separation from the college.


The Dean of Student Development and Learning Resources may impose expulsion. Conditions of readmission, if any, shall be stated in the order of expulsion.

5.2 The Dean of Student Development and Learning Resources may take any disciplinary action deemed appropriate for student behaviors which are considered destructive to the educational environment of the college.
5.3 Chemeketa staff who take disciplinary action against a student shall submit a written statement to the Dean of Student Development and Learning Resources specifying the nature of the alleged violation.
5.3.1 At the earliest possible time after a statement of violation, the appropriate director or dean shall meet with the student or issue a written statement for the purpose of advising the student of:

  1. The nature of the charge(s).
  2. Possible sanctions or sanctions imposed based on evidence.
  3. The student's right to counsel, who may assist the student for advising purposes only.
  4. he student's rights under college policies.
5.3.2 The student charged may:
  1. Accept sanctions imposed by the college staff person. If the student does not submit a written appeal within five working days, it will be concluded that the sanctions have been accepted.
  2. Request alternate conflict resolution by notifying the college ombudsperson in writing within five working days.
  3. Appeal the action within five working days by contacting the Dean of Student Development and Learning Resources who may use multiple informal processes to resolve the conflict or may refer to the College Appeals Committee.


6.0 College Appeals Process
6.1 A hearing before the College Appeals Committee occurs in situations which may require a summary decision on an unresolved conflict or may result in the permanent expulsion of a student.
6.2 The college President shall appoint two students and three staff members to form a College Appeals Committee. The appeals committee must have a quorum of four to conduct a hearing. The hearing is not considered a formal legal trial.
6.3 The general rules governing a hearing are listed below. The specific rules for a hearing are contained in the guidelines of the College Appeals Committee. A copy of these guidelines is on file in the office of the Dean of Student Development and Learning Resources and is available for examination by any student upon request.
6.3.1 A written statement of the alleged college violation shall be delivered by the student to the Dean of Student Development and Learning Resources. A written statement of the alleged student violation shall be delivered to the student.
6.3.2 A hearing shall be held not less than three nor more than twenty working days after the filing of the statement of violation with the Dean of Student Development and Learning Resources. For reasonable cause, the College Appeals Committee may grant a postponement.
6.3.3 The student may be accompanied by counsel for advising purposes only; however, counsel will not participate directly in the hearing.
6.3.4 If the student who filed the appeal or is the subject of the appeal fails to appear for the hearing or agrees in writing not to contest the case, the Committee shall review the evidence and prescribe the appropriate action.
6.4 In any case, the student may appeal findings and judgment of the College Appeals Committee to the College Board. If an appeal is submitted, the student must present to the College Board Chairperson a written notice stating the basis for the appeal. The appeal must be filed within five working days after the pronouncement of the judgment of the Appeals Committee; otherwise the right of the appeal shall be waived.
6.5 Upon the filing of an appeal, the College Board Chairperson shall review the record of the hearing and the judgment. The College Board may schedule a hearing if further clarification is needed.
6.6 Within a reasonable time, the College Board Chairperson will respond in writing prescribing the final decision.

7.0 Definitions
7.1 College shall mean Chemeketa Community College.
7.2 College Board shall mean the Board of Education.
7.3 Staff shall mean any employee of the college, both full-time and part-time, management, faculty and classified. Staff rights and responsibilities shall be provided by college policy, procedure and collective bargaining agreements. Staff are expected to intervene and facilitate adherence to the Student Rights and Responsibilities document.
7.4 Student shall mean any person currently enrolled in a college class.
7.5 Community member shall mean any person not enrolled in a Chemeketa class. A community member shall have the rights and responsibilities provided by local, state, and federal laws. The Student Rights and Responsibilities document does not apply to community members. Community members may contact the college ombudsperson for clarification of their rights and responsibilities.
7.6 Associated Students of Chemeketa Community College (ASCCC) shall mean the official organization of the student body, made up of currently enrolled students at the college.
7.7 ASCCC Student Senate shall consist of student representatives of the student body selected according to the ASCCC Constitution and Bylaws.
7.8 Official club and organization shall mean a group of students and staff who have complied with the formal requirements of the college and ASCCC to gain recognition to operate at the college as an official organization.
7.9 The College Appeals Committee shall be composed of students and staff and will conduct non-judicial hearings on alleged violations of the Student Rights and Responsibilities document. The hearings are not considered formal, legal trials.

Student Records Policy and Guidelines
"The college shall maintain student records procedures consistent with the requirements of applicable State and Federal laws and guidelines.
Student records procedures shall balance the college's legal responsibility and the use of student records to promote the growth and welfare of students within the mission of the college."
- Policy #5140

Chemeketa Community College


Locations and Student Record Designees:
Enrollment and academic records and any other records not identified below:
Registrar - Building 2

Financial aid records
Director of Financial Aid - Building 2

Payment records
Business Office Manager - Building 2

Evaluative testing records
Director of Counseling - Building 2

Address Chemeketa Community College
4000 Lancaster Drive N.E.
P.O. Box 14007, Salem, OR 97309

Directory Information:
(a) Enrollment verification and dates of enrollment; (b) verification of certificate or degree earned and date of graduation; (c) participation in intercollegiate sports, including athletic statistics; and (d) honors awarded.

Use of Social Security Number:
The Registrar ensures that (a) student record forms, initial registration forms, and schedule of classes include required Social Security number disclosure statements, (b) Social Security number disclosure statement is read by touch-tone registration for continuing students not previously provided with disclosure information, (c) Social Security number is requested from each student and is included on permanent student record only if the student agreed to the request under OAR 581-41-460.

The Business Office Manager provides for Social Security number disclosure statement for students requesting credit (e.g., deferred contract) that have elected not to use Social Security numbers for their academic records.

Permanent Records:
The Registrar maintains as a permanent record student transcripts and provides for retention of permanent records in a manner secure from accidental destruction or intentional tampering.

Release of Student Record Information-General:
The Registrar releases personally identifiable information from a student record only with prior consent of the student, except under one or more of the conditions described below (OAR 581-41-480) and maintains a record of releases except when that disclosure is made at the request of the student or is made to other college staff with a legitimate educational interest as required by OAR 581-41-530.

A student may request from the Admissions Office, in writing, that "directory" information not be released. The Registrar will set the privacy flag in the student master record to provide warning not to disclose directory information.

Release of Student Record Information-Specific:
College staff may request student record information to (a) facilitate education or provide services to a student, (b) advise a student, or (c) accomplish job assignments. The Registrar or his/her designee will, using professional judgment, release student record information to other college staff (as "education officials") with a legitimate educational interest.

A student, parent or legal guardian for whom the student is a dependent, or persons with a written release from the student may request to inspect official academic records, upon presentation of acceptable identification, including student ID card or valid driver's license, to the Registrar or her/his designee in the Registrar's Office. The school official will:
(a) verify the identification, dependency status, or signature; (b) assess a fee for copies as appropriate; and (c) provide access to the student's own records within a reasonable time except for:
  1. Confidential financial information reported by their parents or guardians;
  2. Confidential diagnostic and medical records;
  3. Confidential records maintained solely for law enforcement purposes by the college's Public Safety/Security department;
  4. Alumni records created after enrollment and containing no student record information;
  5. Records of educational progress, such as instructor grade books, which lead to permanent student records;
  6. Any record to which an individual student has waived access; or
  7. Transcripts, diplomas or certificates, and grade mailers if the student has unpaid financial obligations to the college or unresolved disciplinary action with the college.


Another school or institution, where the student intends to enroll, may request the transfer of student records. The Registrar will make a reasonable effort to notify the student at the student's last known address, unless the disclosure was initiated by the student and give the student, upon request, a copy of the records as provided under OAR 581-41-430 (8) and the opportunity to request a hearing as provided under OAR 581-41-450.
Contractors may request student record information in order to accomplish the work contracted with the college. The Registrar will provide the required student record information within the contractual agreement.
Other authorities may request student record information under federal or state laws or legislative directive with responsibility to conduct audits, accreditation, program reviews or reports, or to fulfill other legal requirements. The Registrar will send a copy of any court order or subpoena and relevant records to the student at the last known address, as appropriate, and provide the authorities with the required student record information under the relevant laws, directives or other legal requirements.
Researchers may request student record information for legitimate academic research. The Registrar, after five working days, will supply the requested information provided that no personally identifiable information is revealed. Personally identifiable information may be provided to other organizations operating under the same federal or state laws as the college in accordance with the requirements of OAR 581-41-400 through 581-41-530.
Any person may request "directory information." The Registrar will provide student record information, unless the student has requested that no information be released
In an emergency, designated college employees may use their professional judgment to release student record information and student location on campus.

Change of Student Record:
A student may seek to change or modify the information in his/her individual record(s) by providing the Registrar with the new information. The Registrar, within a reasonable time, will notify the student whether the records will be modified. The student must follow the Student Rights and Responsibilities procedures to resolve any dispute about student records.

Violent Crime Disciplinary Proceeding Results:
The victim of a crime may request results of a disciplinary proceeding by the college against the alleged perpetrator of any crime of violence. The Dean of Student Development and Learning Resources, upon verification of identification, provides the alleged victim of any crime of violence the results of any disciplinary proceeding by the college against the alleged perpetrator of that crime with respect to that crime without disclosing any personally identifiable information from the student records of the alleged perpetrator.

Professional Evaluations and References:
College staff may provide professional evaluations and references about the ability and character of students under appropriate circumstances.

Publication of Policy and Procedures:

The Dean of Student Development and Learning Resources will ensure that the college's handbook or college catalog contains the Student Records Policy and Procedures annually.

Dean of Student Development and Learning Resources:
Joanne Truesdell, 503-399-5076, Building 5, Room 264

Ombudsman:
Jerry Steiner, 503-399-6593, Building 2, President's Office

Registrar/Student Records Administrator:
Jeri Hunter, 503-399-5001, Building 2, Registrar's Office

Discrimination and Harassment Complaints:
Discrimination and sexual harassment network members are trained Chemeketa employees who can help sort through the ways to address your concerns.

Candy Brummond, 503-399-2381, Building 2
Counselor, Advising & Counseling


James McNicholas, 503-399-7644 Building 3, Room 101
Recruitment Coordinator, Student Life & Academic Support Svcs.

Jim Eustrom, 503-399-5116, Building 3, Room 101
Director, Student Life & Academic Support Services

Mariann Hyland, 503-399-8677, Building 2
Director, Public Safety

Joanne Truesdell, 503-399-5076, Building 5, Room 264
Dean, Student Development & Learning Resources

Jerry Steiner, 503-399-6593, Building 2, President's Office
Executive Dean/Ombudsman

For emergency situations or where personal safety is in danger:
Public Safety 503-399-5023 Building 12
Ken Chichester, Manager

Office of Student Development and Learning Resources
September, 1999
© 2002 Chemeketa Community College, Chemeketa Online