Registrar's Office
The Registrar's Office is located in Building 2, Room 200, on the Salem campus. Office hours are 8 a.m. to 5 p.m. throughout the year, except for official college holidays. You may contact the Registrar's Office at 503-399-5001 or you may reach us by e-mail.
Upcoming Transcripting Changes:
Chemeketa Community College will be transcripting and moving into Academic History all Credit (including lab and recitation), Non-Credit, Chemeketa/Winema High School, Continuing Education Unit (CEU), and Developmental Education level course work. You will be able to request copies of your Non-Credit, Chemeketa/Winema High School, Continuing Education Unit (CEU), and Developmental Education level transcripts in addition to your credit level transcript. Below please find a summary of changes that will soon take place.
| Credit Transcript | The change to the credit transcripts will be that all parts of a linked class (ie. lecture/lab or lecture/lab/recitation) will now appear with a grade. The lecture will have credits associated with it and the lab/recitation will not. Lab/recitation grades will not affect the GPA. |
| Non-Credit Transcript | 'NC' grade will be issued for all non-credit level classes. |
| Chemeketa/Winema High School Transcript | 'HSC' grades will be issued for all high school level classes previously not graded. |
| Continuting Education Units (CEU) transcript | 'CEU' grade will be issued for CEU level classes when a student receives CEUs. We will convert old CEU grades ('P', 'U', 'N', 'I') to this new ‘CEU’ grade. 'NOCEU’ grade will be issued for CEU level classes for which students did not wish to receive CEUs. |
| Developmental Education Transcript | 'ABEGED’ grade will be issued for ABE and GED developmental education level classes. 'ESL’ grade will be issued for ESL developmental education level classes. |
Provided Services
Maintenance of your "official" academic record. Your "official" academic record includes enrollment in courses, courses dropped, grades, grade changes, transcript evaluations, graduation information, and your permanent grade history (transcript).
Issuance of your Chemeketa official transcript. You may obtain an "official" copy of your Chemeketa transcript by paying a $5 fee for each transcript requested. Requests for transcripts to be mailed will be processed within four to seven business days. If you request the transcript to be faxed, there is an additional $5 fee. If you request the transcript to be rushed, there is an additional $10 fee. You may order your transcript by several different methods:
By web. To order a transcript over the web first login to My Chemeketa at http://my.chemeketa.edu. Go to the School Services tab. Click on the Student and Financial Aid Menu link. Click on the Student Records Menu link. Under the Transcript area, click on the Order Printed (Official) Transcript to begin the process of ordering your official transcript. Transcripts can be ordered for pickup at the Enrollment Center at the Salem campus in building 2, room 200 or to be mailed via standard mail. Pick-up times are at 11am and 3pm and transcripts need to be ordered at least 1 hr prior to pickup. You many request transcripts addressed to yourself, another individual, or institution (in the United States or abroad), or an institution from a drop down list box (within the United States). Each transcript copy costs $5 and you are required to pay for your transcript order with a credit card at the time of the request over the web.
In person. Stop by the office and fill out a Transcript Request Form indicating whether you would like to pick up the transcript or have it mailed. Transcripts are printed at 11am and 3pm and need to be ordered at least 1 hr prior to pickup. You will need picture id if you wish to pick-up your transcript. The office is located on the 2nd floor of building 2 in room 200 on the main campus.
By mail. To order a transcript by the mail please give us your full current name, social security number or Chemeketa ID number, current mailing address, daytime phone number, and where you would like the transcript sent, we also need your date of birth, and please don’t forget to sign your request. Our mailing address is Registrar’s Office CCC PO Box 14007 Salem, OR 97309-7070. Please allow 4-7 business days to process.
"Unofficial" transcripts may be viewed and printed from the web.
- Go to My Chemeketa.
- Click on "View Transcript" form the "My Chemeketa Shortcuts" menu located on the left side of your My Chemeketa homepage.
- Pick the type of unofficial transcript you would like to see. You may choose between "All Levels", "Credit" or "Continuing Ed Units (CEU)" and a "Detailed Transcript-unofficial" or "Summary Transcript-unofficial." Click on the "Submit" button.
Maintenance of the registration system. You may enroll in almost all classes using our web registration system. To be eligible to enroll using this system, you must be continuing, re-entering, or admitted student.
A "continuing" student is any student who has taken a Chemeketa class within the past year.
An "admitted" student is someone who has never attended Chemeketa, or who has not attended within the last year, and has submitted a Student Record Form to the Admissions Office.
Other ways to enroll are to attend the first class or register in person during the first week of each term either on campus or at any of the outreach campuses. However, due to our high volume of web registration, we recommend you use My Chemeketa to ensure your best opportunity to obtain a seat in the class.
If you need further information about services in the Registrar's Office, please call 503-399-5001 or you may reach us by e-mail. Our mailing address is Registrar's Office, Chemeketa Community College, P.O. Box 14007, Salem, OR 97309-7070.
Chemeketa complies with all state and federal requirements regarding the confidentiality of student records. In general, the Family Educational Rights and Privacy Act of 1968 prohibits us from releasing information to anyone other than the identified student without the written release of that student. Questions regarding this policy may be directed to the Registrar's Office.
Updated October 2006 by the College Advancement Department.